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Meetings |
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Annual General Meeting |
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The Annual General Meeting of the Federation shall be held every year, ordinarily not later than the 30th April. At such a venue as the General Council may determined and if such venue is not determined it shall be held at a place, day and time as may be determined by the President in consultation with the Executive Committee. |
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The following business shall be transacted at the Annual General Meeting :
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Confirmation of the minutes of the previous General Meeting: |
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Adoption of Hon. Secretary's Report, adoption of the audited accounts and Treasurer's report for the previous year. |
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Election of Office-bearers when due |
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Appointment of Auditor or Auditors for the year and fix their remuneration. |
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Election of the Committees:
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Executive Committee. |
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Selection Committee of not more than five persons. |
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Technical Committee of five persons and |
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Umpires Committee of five persons. |
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Election of representatives on F.I.H., I.O.A. and on other allied bodies. |
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Consideration of any report or recommendations of a committee or sub-committee as may be referred to it by the Executive Committee. |
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Consideration of any motion, notice where of is given by a member to the Hon.Secretary, 21 days before the meeting (such a motion shall be circulated in advance to all Members) |
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Transaction of any other business of an informative character as may be permitted by the Chairman. |
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For the Annual General Body Meeting, the Hon. Secretary shall, at least 21 days before the date fixed for the meeting, circulate to all Office-bearers and members a notice of such meeting specifying the Agenda of business to be transacted at the meeting by registered post. |
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He shall also circulate |
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Copies of the minutes of the previous meeting or meetings to be confirmed at the Annual General Meeting. |
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Copy of the Audited Statement of Accounts to be adopted and passed at the Annual General Meeting.
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Copy of other audited statements of accounts of any foreign tour submitted by the manager or any office-bearer of the Federation, if such accounts are to be considered or confirmed at the meeting, and
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Copies of the documents and papers having reference to any item on the Agenda of the General Meeting |
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Any Office Bearer or member desiring to raise any special business at the Annual General Meeting shall give fourteen days' notice thereof to the Hon. Secretary. The Secretary shall circulate such notice to all Office Bearers and members before the date fixed for the meeting. |
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For any Special General Meeting, the Hon. Secretary shall at least 1 5 days before the date fixed for the meeting give notice thereof to all Office Bearers and members setting out the Agenda of business for the meeting. |
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The President may at his discretion direct the Hon.Secretary to convene a Special General Meeting at shorter notice in which case notice of at least 10 days shall be given.
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Non receipt of notice of the Annual General Meeting or Special General meeting or Executive Committee meeting by any office-bearer or member shall not invalidate the proceedings of any such meetings. |
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Special General Meeting |
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Business other than that could be transacted at the Annual General Meeting, shall be transacted at the Special General Meeting which shall be convened by the Hon.Secretary |
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On a directive of the President, |
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On a resolution of the Executive Committee,
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On requisition signed by not less than 2/3 the number of members entitled to attend and vote at such meeting specially stating the business to be transacted at such meeting. |
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In the event of the Hon.Secretary failing to convene a Special General Meeting within 21 days of the receipt of a requisition, the requisitionists may themselves convene a meeting for the purpose specified in the requisition at such place and time as may be determined by the requisitionists.
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In the event of the Hon.Secretary failing to convene a Special General Meeting at direction of the President or on a resolution of the Executive Committee within 10 days, the President may convene a meeting over his own signature.
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At least 15 days notice of a Special General Body meeting shall be given to the members by the Hon. Secretary or by the requisitionists or by the President, as the case may be, by registered post active |
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Quorum |
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1/3 the number of members and entitled to vote shall be a quorum for an Annual or Special General Meeting. If there is no requisite quorum within half an hour from the time appointed for the meeting such General Meeting may be adjourned by 21 days and convened at the same venue and time and at such adjourned meeting the members present and entitled to vote shall form a quorum |
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At a meeting of the Executive Committee five members shall form quorum. For all other Committees and Sub-Committees (except Selection Committee for which the member/s present shall form the quorum) 1/3 the number of members shall be the quorum. |
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The President shall preside as Chairman at the Annual General Meeting, Special General Meeting and meeting of the Executive Committee and in his absence, the senior most Vice President shall preside. In the absence of the President and Vice Presidents, the members present shall elect a Chairman from among themselves. |
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At the meetings of the Standing and ad hoc committees, the person elected or nominated as Chairman of the Committee shall preside. The chairman shall have a casting vote. |
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Vacancy |
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The post of any office bearer or member of any committee shall fall vacant by the holder's death or resignation. A member shall have no power to withdraw an office bearer or a member of any committee who has been elected as such from the representatives of the members. |
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Vacancies caused among the office bearers of Federation, members of the Executive Committee and other Committees shall be filled in by the Executive Committee which shall have the power to replace such nominated member. |
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Committees Selection Committee |
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The Selection Committee shall consist of not more than five elected persons, two preferably (need not be members of the Council) who must have played recognized first class hockey, preferably at international or national levels in addition to the Hon. Secretary, who shall be the Secretary of the Committee and its Chairman shall be the President or one of the Vice Presidents or a member of the Council. The Chairman and the Hon. Secretary shall also have the right to vote along with the elected members. |
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Note :- When an Indian Team is on tour abroad the Manager, Captain, and the Coach shall form the Tour Selection Committee |
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Technical Committee |
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The Technical Committee shall consist of persons having technical experience. It shall generally deal with the technical matters including interpretation of rules of the game and such other duties and functions as may be assigned to it by the Council or by the Executive Committee.
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It shall compose of the following : |
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A Chairman who shall be one of the vice-presidents nominated by the Council or the Executive Committee.
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Not more than five other persons to be elected by the Council.
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The Chairman of the Umpires Committee |
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The Hon. Secretary or the Asst. Secretary who shall be the secretary of the committee. |
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Umpires Committee |
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The Umpires committee shall consist of five persons who must be International or National Umpires. Its objectives shall be to improve and standardize umpiring on national and International levels |
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It shall have the power to nominate a panel of umpires to officiate at All India Tournaments recognized by the Federation. It shall also nominate a Technical Delegate to supervise All India Tournaments who shall be responsible to appoint umpires at all matches in consultation with the Org. Secretary of the Tournament and the Hon. Secretary of the State Association or his nominee under whose jurisdiction the particular Tournament is being conducted and he shall also represent the Federation in all technical matters. The Hon. Secretary shall be the convenor of the Umpires Committee and its Chairman may be one of the Vice Presidents or a person nominated by the Council. |
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It shall also have the power to recommend an umpire or umpires to officiate at any International Tournament where umpires from India are invited except in cases where the F.I.H. invites an umpire by name. The Umpires Committee may also delegate any of its duties and powers to its Chairman. |
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Inter Member Registration and Transfer of Players |
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Inter member registration and transfer of players shall be governed by the eligibility rules and regulations prescribed from time to time by the Executive Committee |
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Such transfer from one member to another member shall not be deemed to be complete until the permission of the Federation is received in writing |
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Amendment of the Constitution |
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The constitution of the Federation shall not be amended or altered or rescinded or added, unless it is carried by a majority of at least 2/3 rd of the members present with right to vote at the Annual General Meeting or Special General Meeting |
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Notice or proposed amendment to the Constitution by any member to be considered in the Annual General Meeting shall be sent in writing to the Hon. Secretary by the 31st of December every year.
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Jurisdiction of Courts |
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Only the Courts located within the jurisdiction of the city in which the Headquarters of the Federation is situated shall alone have jurisdiction to entertain any suits against the Federation. The Federation shall sue to be sued in the name of Hon. Secretary |
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Residuary Powers |
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All residuary powers shall vest in the Council of the Federation |
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This constitution incorporates the amendments approved in the General Body Meeting of the Federation held in Calcutta on the 14th of July 1992.
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